Guide to set up rules in Outlook on Windows 10

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If your inbox is a mess, you can set up rules in the Outlook app in Windows 10 to move, flag, and reply to emails automatically. Here’s a look at how to do that.

  • Create a rule from a message by right-clicking on it and choosing   Rules  . Then choose   Create rule. You will be able to choose the terms.
  • Create a rule from a template by selecting the “  File ” menu and then choosing “  Manage rules and alerts”  . You will then want to click   New Rule  . From there, select a template. There are many templates you can choose to stay organized and stay updated.

If your inbox is a mess,  there are many ways you can manage it through Outlook., as soon as your email reaches you. If you really want a clean inbox, you can set up rules in the Outlook app in Windows 10 to move, flag, and reply to emails automatically. Here’s a look at how to do that.

How to set up rules in Outlook on Windows 10

Create a rule from a message

One of the easiest ways to create a rule in Outlook is through one of your messages. You can start by right-clicking on the message, choosing   Rules  , and then choosing  Create Rule  . There will be some terms that you can choose from, but you can also find additional terms by clicking   on Advanced  . As an example and default scenario, you can configure Outlook to move messages of that address or sender to a folder, just select the check box for  Subject,  then the  Move item to folder check box  .

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There are several rules that we are going to explain in the next section. You can choose one. Then click  OK. After that, you can choose to use the base right away. Simply choose  Run this new rule now on messages already in the current folder checkbox , then select OK. You should see that the message will now go to the folder you selected.

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Create a rule from a template

Create a rule from a template

In addition to creating a rule from a message, you can also create a rule from a form as well. To do this, select the  File menu  and then choose   Manage Rules and Alerts  . You will then want to click   New Rule  . From there, select a template. There are many templates you can choose to stay organized and stay updated. There’s even one you can choose from from scratch as well.

Stay organized templates can help you convey messages and mark messages. Stay in the know templates can help you view mail from someone in an alert window, play a sound, or send an alert to your phone.

In this example, we will select “   Report messages from someone to continue  . ” You will need to click on the template and edit the description by clicking and changing the underline values ​​and clicking  OK  . Next, you’ll want to select   Next  , define the terms, add the relevant information, and then click   Next  . You can then quit the setting by naming and reviewing it and choosing   Finish  .

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How to create a rule from a template

  1. Select  File  >  Manage Rules & Alerts > New Rule .
  2. Select a template. For example, flagging a message:
    • Select  Mark messages from someone for follow up .
  3. Edit rule description.
    • Specify a value with a line, choose the options you want, and then select  OK .
  4. Select  Next .
  5. Specify the terms, add the relevant information, and then select  Agree .
  6. Select  Next .
  7. Finish setting up the rule.
    • You can name the rule, set rule options, and review the rule description. Click a line value to edit.
  8. Select  Finish .Some rules will only run Outlook turned on. If you get this warning, select  OK .
  9. Select  OK .
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Notes on the rules

There are two types of rules in Outlook. The first depends on the server, the second depends on the client only. Server-based rules work on your mailbox on the server when Outlook isn’t working. They apply to messages that go first to your inbox, and the rules don’t work until they go through the server. Meanwhile, client rules only work on your PC only. These are the rules that run in Outlook instead of your server, and they will only run when Outlook is running. 

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